Simplifying Wedding Planning with Process Mining: Real-Life Case

When organising a wedding, there are so many moving parts to consider that it can quickly become overwhelming. Did you know that process mining can bring clarity to the situation? Let us show you!

Recently, our Apolian Noel Vasanth, was part of his brother’s wedding planning committee. Their family home was set to be a hub for wedding guests, with dozens of people coming and going day and night in the lead up to the wedding. It was becoming chaotic. Noel’s family was having a hard time keeping track of who was where and doing what.

That’s when Noel had a lightbulb moment: why not create a dashboard in Celonis, to bring overview to the situation? The power of process mining lies in its versatility: from optimising your business’s processes to organising and structuring wedding prep, it can do it all.

For privacy reasons, we have hidden guests’ full names.

Complete Overview of Wedding Guests

Full overview of the wedding guests arriving and departing. As you can see, there are a lot of people to keep track of.

On an average day, the family had to deal with about 20 guests, for an entire month. In total, they had to accommodate 36 guests, some at home and others in the neighbourhood. The image below shows how the guest count gradually increased as the big day approached, reaching its peak when they had a “full house.” After the wedding, guests started heading home, and the yellow line on the graph marked the maximum capacity of their home (8 guests), with the rest finding staying in nearby hotels.

In-depth overview of guests arriving

Daily Itinerary

To give Noel’s family more insight into the day-to-day itinerary, this dashboard showed the arrival of guests on a given day so they had adequate time to prepare and be hospitable for the guests.

Many guests arriving with only a few minutes interval between them

Day when there are less guests arriving and more time between each arrival

The family was thrilled with how this simple tool gave them a better handle on things. Noel’s mother was especially happy with this clarity as it saved her from having every detail written down in her diary with no overview. With process mining, they not only understood the flow of wedding logistics but also knew exactly what to expect each day, making their guests’ stay smoother.

In a nutshell, Noel’s wedding planning adventure is a perfect example of how process mining can simplify complex tasks. Whether you want to bring clarity to your CRM system or tackle another business process, this is your secret weapon for bringing order to chaos.

Want to find out how process mining can support your organisation by optimising your processes? Let’s connect!